Living our values and meeting our mission

Stand Plan & Complex Inspections

We know time is precious and we are here to support Exhibition Organisers with the collation and management of ‘space only’, 'complex' and ‘feature’ stand build drawings and safety paperwork.

We have processes and systems in place to help us consistantly achieve high submission statistics with clear and efficient reporting to Clients and Venue, Engineer and onsite teams. We pride ourselves on our communication ability.

We effectively communicate the Organiser's commercial regulations as well as Industry regulations to Exhibitors & Contractors so they are aware of their responsibilities.

We endeavour to reduce number of stand queries during build-up by effectively communicating with all parties.

Meticulous, Fastidious and always trying to help. Always going above and beyond to meet the needs of our clients.

Onsite Support

We can provide competent onsite staff to follow through from pre-show design stage to construction stage contributing towards a smooth build-up and compliant show.

Working with; Organisers and their onsite teams, we ensure any outstanding paperwork is collected, rogue complex stands are identified and managed and build meets with Organiser commercial regulations such as walling and dressing.

We can act as a communication line between the Organiser, Venue and Structural Engineer, leaving Organisers to focus on operational taskings.

We can help with all sorts of exhibition staffing solutions working with partner companies.

Administrative Support

There are so many forms for Exhibitors to complete and Organisers to collate.

We can help ease the pressure and take the pain out of papercuts by collating the following forms:-

With efficient systems and processes in place achieving high statistics, we have a vast amount of experience and knowledge collating response forms, and can offer advice and support to Exhibitors where needed.

Helping all parties to meet their legal requirements in an efficient way with clear communications and updates provided to Clients so they’re continuously aware of the progress.

Always happy to discuss alternative forms too…

Manual Review

We can assist Organisers with their Exhibitor Manuals by either assisting produce the whole document, or simply ensuring regulation content is up to date with eGuide regulations.

We can recommend communication solutions so regulations are communicated in a clear way for Exhibitors and Contractors.

Structural Engineering Services

Working with established Structural Engineers, we can provide a complete stand inspection package to include pre-show inspection and onsite management of complex structures.

It is a legal requirement for all complex build to be inspected pre-show by an Engineer and a certificate provided, following through with onsite inspections during the construction phase.

It is also now a legal requirement for all non-complex space build to be visually inspected by an Engineer during the construction phase and a Letter of Conformity or Sign off letter provided which is required by the Venue’s before the show can open to visitors.

We can invoice Exhibitors and Contractors directly for complex inspections if required and we can recommend Engineers to Exhibitors and Contractors

who require engineer services and calculations drafted for complex build.

Health & Safety Management

We assist Organisers meet some of their H&S obligations by collating stand plans and Exhibitor and Contractor safety documentation. We can also assist with the collation of official contractor paperwork.


We communicate key information to parties such as complex stand build and Items of special risk/35 Day notice.


We can assist Organisers with pre-show Health & Safety services and event Risk assessments and onsite Health & Safety personnel working closely with partner companies.


We offer a collation process rather than a management service.


"The team at ESS are nothing short of exceptional when it comes to detail and process. They are dedicated, take pride in what they do, and are always seeking to make improvements to the issues they see. We work with ESS on all our technical events as it takes a special kind of operation to interpret complex stands effectively. To top it off, what a lovely bunch of people!"

Lou Kiwanuka - EVENTSHAPER

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t. +44 (0)1252 756185  a.The Old Town Hall | Ferneberga House | Farnborough | Hampshire |GU14 6DQ